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網站:http://www.tcsv1987.org


同鄉會章程(英文版)

Teo Chew Society of Vancouver

Bylaw

Chapter One       General Rules

Clause One The Name: This society is hereby named : TEO CHEW SOCIETY OF VANCOUVER (referred hereto as the Society).

Clause Two  Purposes: The purposes of the Society are: to foster the closer ties among the overseas Chinese of Teo Chew origin, unite them together, help each other, respect for the old and care for the young, care for our motherland, serve the community, strive for collective development, advocate and promote the excellent tradition of the Chinese people, promote Teo Chew culture, and strengthen cooperation and communication between Canada and China and among Teo Chew compatriots of the world, all based on the rights endowed to us by the Canadian laws.

Clause Three      Location: The Society is located in Vancouver.

 
Clause Four Incorporation: The Society was officially incorporated in the Province of British Columbia of Canada in September 1987, pursuant to the BC Society Act.


Chapter Two      Rights and Responsibilities of the Members

Clause Five All Chinese Canadians of Teo Chew origin, including their spouses and dependents, who are 18 years of age, can all apply to become a member of the Society, regardless of their political and religious inclinations and gender,as long as they abide by the laws and the rules and regulations of this Charter and resolutions passed by all levels of the meetings of the Society, and duly pay their membership fee. Once the application is reviewed and approved, a membership certificate shall be issued by the secretariat and the membership is officially established.

Clause Six             All members enjoy the following rights: 
(1) To attend the General Assembly(or Representative Assembly), and participating in the activities of the Society;
(2) To vote and to be voted;
(3) To table a motion or recommendation and to exercise the supervisory power;
(4) To join or withdraw from the Society freely and voluntarily.
Clause Seven        Members shall pay their annual membership fee, and donate voluntarily to relevant charitable or relief activities according to one’s affordability;participate actively in various volunteer undertakings; care for the Society, abide by its Charter and obey its resolutions. Members whose membership fee is due and unpaid for over two years are subject to a written notification, and membership shall be suspended should the said membership fee is still outstanding. Members over sixty five years of age who have been  members for over two years are exempt from membership fee, and enjoy all benefits for the senior members offered by the Society. 
Clause Eight         Members delegated by the Society to participate in any visiting trips or attending any meetings as members of the delegation shall absolutely abide by the rules and regulations of the Society so as to maintain the excellent reputation of the Society. No members shall be permitted to attend any social activities in the name of the Society without its prior approval. 
Clause Nine          Members who have made exceptional contributions to the society with excellent track records and outstanding   performances may be invited to be the Honorary Consultants of the Society.  Clause Ten          Members of high integrity and prestige who have made significant contributions to the country or the motherland may, subject to their consent, be invited to be the Honorary Consultants,or Honorary Presidents of the Society. 
Chapter Three Organizational Structure, Rights and Responsibilities  
Clause Eleven       The General Assembly (or the Representative Assembly) of the Society is formed by its members as the highest authority that is delegated with the following rights and responsibilities: 
(1) To confirm or remove President, Executive President, Executive   Vice President, Vice President, Presidents, Vice Presidents, secretary General, vice secretaries General, Executive Directors and directors of various committees. 
(2) To deliberate on the annual report, annual financial budget and financial statement of the Board of Directors. 
(3) To deliberate on the motions tabled by the Board for the removal of members; 
(4) To amend or nullify inappropriate decisions by the Board; 
(5) To formulate or amend the Charter; 
(6) To decide on termination of matters; 
(7) To decide on other matters of significance. 
Clause Twelve      The General Assembly is to be held once every two years. A meeting is to be called annually by the presiding President during the Chinese New Year time, for which a notification in writing, or by phone or email, shall be sent out three weeks in advance prior to the meeting. 
Clause Thirteen    A Board of Directors is to be set up by the Society. During the cessation of the General Assembly (or the Representative Assembly),the Board is to conduct its duties stipulated in the resolutions of the General Assembly (or the Representative Assembly) and the Charter. During the cessation of the Board, a Executive   committee is to be set up as the decision making body for the day-to-day business of the Society. 
Clause Fourteen   The following committees are to be set up under the Board of Directors: 
(1) The Consultative Committee; 
(2) The Committee for Educational funds; 
(3) The Financial Committee; 
(4) The Organizational Committee; 
(5) The Committee for the Youth 
(6) The Committee for Cultural Propaganda; 
(7) The Secretariat. 
Clause Fifteen      The Board of Directors consists of one President, one to three Executive Presidents, a number of Executive   Vice Presidents, a number of Vice Presidents, one President, one to three Vice Presidents, one Secretary General, four Vice Secretaries General, a number of Executive Directors and Directors for each committee. The term of the Board of Directors is two years. 
Clause Sixteen     The Terms of Reference of the Board of Directors: 
(1) To plan and call the General Assembly(or the Representative Assembly) and the Assembly for the Re-election of the Board of Directors; 
(2) To execute the resolutions of the General Assembly (or the Representative Assembly) and report to the General Assembly (or the Representative Assembly); 
(3) To formulate programs for the Society, such as the annual financial budget; 
(4) To decide on the internal structuring of the Society and to guide the work of various internal departments of the Society; 
(5) To decide on the penalty of members and to recommend on the removal of members; 
(6) To appoint or dismiss leaders of various special task forces based on the nomination of the Secretary General. 
(7) To formulate the internal administration system for the Society. 
Clause Seventeen The meeting of the Board of Directors is to be held semi-annually, and can only be held with over half of the directors attending. Its resolutions are only effective with the approval votes of over two third of the attendants. A meeting minute on the resolution process is to be recorded by the Board, which is to be announced publicly to all members. 
Clause Eighteen   The meeting of the Board of Directors is to be called and chaired by the President. In the case where the President is unable to execute his/her duties for special reasons, the Executive President, the Executive   Vice President or the Secretary General shall be delegated by the President to call and chair the meeting. A meeting of the Board of Directors may be called if over two third of the directors so request.  
Clause Nineteen   The Assembly for the Re-election of the Board of Directors: The term of the Board is for two years. Six months prior to the re-election, a Re- election Committee is to be formed by the presiding Executive   Committee to nominate the next President,who will then nominate the new Executive President, Executive   Vice President, Vice President, Presidents, Vice Presidents, secretary general, vice secretary general, Executive Directors and directors of various committees. The list will then be presented to the Re-election Committee for vote. The election is deemed valid with two third of its members’ approval. The new members of the Board of Directors shall be presented to the General Assembly (or the Representative Assembly) for confirmation and approval. 
Clause Twenty      A Executive   Committee is to be formed by the President, the Executive President and the Executive   Vice President under the Board of Directors. As a day-to-day decision making body of the Society, the Executive   Committee shall convene regularly to discuss matters relevant to the Society, with the Secretary General attending as a non-voting member. 
Clause Twenty One             The President of the Society shall perform the following duties:   
(1) To call and chair the General Assembly (or the Representative Assembly), and the meeting of the Board of Directors (or the Executive   Committee);
(2) To examine the execution of various resolutions;
(3) To sign relevant important documents on behalf of the Society;
(4) To handle all important social events on behalf of the Society with the authorization of the Board of Directors, and to be responsible for the Board of Directors. 
Clause Twenty Two             Under the leadership of the President, the Executive President, the Executive   Vice President, Vice President, the Secretary General, the Executive Directors and Directors shall perform their respective duties to assist the President in executing various resolutions,formulate annual working plan, and fulfil various tasks delegated by the Board of Directors or the President. 
Clause Twenty Three          The duties of the Secretary General and Vice Secretary General: the Secretary General, being the Chief Executive Officer of the Society, is to assist the President in conducting the business of the Society, formulate the internal and external strategies, compile the membership handbook, schedule meetings and formulate their agendas, keep meeting minutes and business reports, handle incoming and outgoing documents and their categorization, publish Society publications,coordinate with various committees and assist various special task forces to conduct their business. The Vice Secretary General is to assist the Secretary General by supervising other business. 
Clause Twenty Four            Based on the needs of the development of the Society,  outstanding   social elites and dignitaries shall be invited to be the Permanent Honorary Presidents, and Honorary Consultants of the Society. These invitees shall be nominated by the President and reviewed by the Executive   Committee for approval. All previous Presidents of the Society shall become the presiding Permanent Presidents. 
Clause Twenty Five             Any members who have contributed a total of $150,000 to the community as a whole or to the Society in particular shall,subject to the review and approval of the Board of Directors, be invited to be the Permanent Honorary Presidents of the Society. 
Clause Twenty Six                              Branches, representative or liaison offices may be set up according to the needs of the growth of the Society, as long as it is in conformity with the rules and regulations of the local governments. 
Clause Twenty Seven          The duties of various committees: 
(1) The Consultative Committee: To actively participate in various social activities initiated by the Society, support various resolutions and decisions of the Executive   Committee and put forward reasonable recommendations.
(2) The Committee for Educational Funds: To actively mobilize donations from the members of the Society to expand the size of the funds and to set up an appropriate evaluation system for the selection of annual scholarships in a fair and just manner. 
(3) The Financial Committee: To manage the financial and accounting work of the Society, formulate rules and regulations related to its finance and accounting, compile the annual budget, supervise and examine the use of membership fees.
(4) The Organizational Committee: To review and examine the qualifications of applying members, recommend for the penalty or removal of members, actively plan for the re-election of the Board of Directors, formulate the election procedures and supervise the election process.
(5) The Committee for the YouthTo liaise with the overseas Chinese youth, including those in Hong Kong and Macao,to foster regular communication and explore business opportunities for mutual growth and development.
(6) The Committee for Cultural Propaganda: To be responsible for cultural propaganda and engaged in multiple cultural exchanges for the growth of the Society.   
Chapter Four        Funding  
Clause Twenty Eight           Sources of funding for the Society: membership fee, donation and sponsorship, plus bank interests. 
Clause Twenty Nine            Funding for the Society shall be used solely for the activities stipulated in this Charter or the growth of the Society without distribution among members.  
Clause Thirty        A strict financial management system is to be set up by the Board of Directors under the supervision of the General Assembly (or the Representative Assembly). Each leadership is subject to financial auditing prior re-election. No personal embezzlement, division or misappropriation of the lawful assets of the Society are permitted.   
Chapter Five         Bylaws 
Clause Thirty One This Charter is established on 8th December 1987, first amended in 2012 by the thirteenth session of the General Assembly (or the Representative Assembly), and amended again on 12th February 2018 by the Society and put into effect upon the approval of the Fifteenth Session of the General Assembly. 

Clause Thirty Two     The right to interpret the words and spirit of this Charter lies in the hands of the Board of Directors of the Society.



Amended by
Teo Chew Society of Vancouver on 12th February 2018.